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Promotional Product Order Specialist

Western, US · Administrative
Position:     Promotional Products Order Specialist

Reports to:     Director of Purchasing

Department:     Purchasing

Our business model is built on solving end-to-end supply chain problems not simply processing transactional print orders. We are a partner that focuses on developing collaborative, comprehensive solutions that endeavor to meet all the communication needs of our clients’ dynamic and evolving marketplaces.

Our mission is to provide the highest quality, most cost-effective business communications solutions available.
Core Capabilities Include:
  • Sheet-fed offset print                                               
  • Fulfillment / Distribution logistics
  • Dynamic Digital and Large Format print                     
  • Packaging Design and print
  • Mailing                                                                  
  • Marketing promotions
  • Bindery and Finishing                                              
  • Promotional Products
  • Online (e-commerce) solutions                                 
  • Workflow automation solutions
Position Summary:  
Works closely with our domestic and overseas suppliers to purchase promotional products/branded merchandise and coordinate internally with our Project Managers. Ensures accurate job specifications and information are provided to all involved. Monitors and facilitates purchases to confirm quality products are delivered on-time.
Primary Responsibilities:
  • Manage all aspects of promotional product purchasing (including, but not limited to, hard and soft goods, decoration methods, global outsourcing and fulfillment)
  • Evaluate and qualify new and existing vendors
  • Work directly with vendors and internal personnel to communicate job requirements, specifications, schedules and expectations
  • Read and analyze client requirements, product specs, vendor estimates, production schedule and tracker
  • Write purchase orders, change orders and update shared docs regarding discrepancies, schedule and tracking
  • Ability to follow existing processes and procedures and update them as needed
  • Coordinate job schedules with all affected departments, as needed. Manage critical deadlines with resourcefulness, attention to urgency, excellent communication and professionalism
  • Coordinate logistics on all product movement between outside vendors and our shipping/receiving departments and Project Manager
  • Track and share job status with Project Manager to keep orders on schedule
  • Coordinate and conduct online or offsite production and decoration checks/quality inspections, as needed
  • Regularly review vendor product and imprint quality as well as pricing contracts to maintain quality standards and client expectations
  • Attend all relevant meetings (vendor meetings, team meetings, quality improvement meetings, training, etc.), as required
Experience Required: 
  • 4+ years in the Promotional Products (preferable), Graphics or Print industry
  • 2+ years in a Purchasing position or similar role
  • Undergraduate degree preferred or equivalent related work experience

Patrick McHargue

PromoPlacement | Director of Talent

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