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Executive Sales Assistant

Pacific Time Zone, US · Administrative · $60,000 - $65,000
Title of Position: Executive Sales Assistant
Duration: Full-Time, Permanent I Monday - Friday
Location: Remote full time, PST
Reports To: Under the general supervision of the General Manager


Supports their assigned sales representative(s) and coordinates sales-related activities within the company, thereby contributing to achieving sales targets. This position plays a significant role in maintaining good customer relationships by acting as an extension of the field sales force.

Essential Functions:

  • Collaborate with sales team to develop creative strategies and proposals to meet client goals: employee/client incentives, client/employee appreciation, marketing/tradeshow efforts, and employee/client recognition.
  • Research and source cost effective, creative merchandise, domestically and overseas.
  • Handle order entry, tracking and updating customer with status.
  • Manage projects to ensure customer deadlines or milestone dates are met.
  • Creating and maintaining customer portals and shops (CommonSKU features).
  • Negotiate best pricing from factory partners for projects. Ensure renewed program (shop) pricing is updated in internal systems.
  • Manage Online Stores/Shops to update products including copy descriptions, images, and pricing.
  • Act as point of contact for sales team with our factory partners.
  • Join sales team in client meetings/pitches when needed. Develop speculative, targeted product samples for clients. Help provide responses to RFP’s.
  • Work directly with clients to support sales team.
  • Assist with our external marketing efforts such as social media, content production, event planning, marketing mailers, client gilt programs, and website updates.
  • Serve as a dedicated back up team member when other support/sales staff are out of the office or workflow is high.
  • Any other task or duty as assigned or required.

Desirable Skills/Experience and Required Competencies:
  • Undergraduate degree. Concentration in accounting, marketing, or business administration a plus.
  • Promotional advertising industry experience.
  • Two years of experience in a marketing, advertising, accounting, or sales environment.
  • Experience working with cloud-based order entry software.
  • Project management, organizational skills and demonstrated ability to work as a team player.
  • Listening, clear communications (verbal and written), creative thinking, creative problem solving, continuous learning, attention to detail, self- management, administrative and prioritization skill sets.
  • High speed processing and accurate work.
  • Strong verbal and written communication skills.
  • Able to collaborate, negotiate, and persuade, while maintaining positive relationships with employees, peers, clients, and third-party partners.
  • Sales and marketing, creative writing, or retail background.
  • General understanding of accounting and basic Microsoft Excel skills is a plus.
  • Capable of simple data analysis and reporting utilizing pivot tables.
  • Ability to manage work pressures, disturbances of workflow, and/or irregularities as they are expected and occur on a regular basis.
  • Make ongoing prioritization and re-prioritization decisions and communicate within a team.
  • CommonSKU proficiency

Conditions of Employment:
  • The selected candidate will be required to pass a criminal history background check.
  • Job offers are contingent upon the execution of more detailed Confidentiality Agreements.

Patrick McHargue

PromoPlacement | Director of Talent

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